City of Kingston Privacy Statement
Purpose of this statement
Collection of Personal Information
Kingston Libraries will only collect personal information that is relevant to your memberships. At the time of your application for membership you will be asked to provide personal information including your name, address, phone number and age. Specific information relating to use of library services may also be collected.
Members Under 18
Parents or guardians are asked to accept responsibility for the actions of children under 18.
Why is This Information Necessary?
We need to collect this information so Kingston Libraries can plan and co-ordinate the provision of library and information services which meet your needs. Through the collection of your personal information we are able to fully determine your needs and to identify the services and services providers who are able to assist you.
With Whom Do We Share Your Information?
Your personal information will only be used for Council purposes. In accordance with Council policy, personal information can be requested in writing by the Police and law enforcement agencies.
Security and Storage of Your Information
All information you provide to us is stored securely by Kingston Libraries. We hold member information in both electronic and paper forms. Information stored electronically is password accessible by staff at Kingston Libraries, this denies any unauthorised access. It is your responsibility to keep any PIN access to the library catalogue, website or other service secure. Paper records relating to library services to you are not stored or displayed in areas which are publicly accessible. It is library procedure that all records relating to you or your transactions are cleared from terminal screens once the transaction is finished. Our libraries are also secure with a coded alarm system after normal office hours.
Records of Transactions
The library system stores some details of your transactions. This enables us to resolve any queries relating to past transactions.
Can I have access to my information?
You have a right to seek access to the information, which we hold about you. You also have the right to ask us to correct information about you which you believe is inaccurate, incomplete or out of date.
There may be particular exceptions that prevent us from releasing your information. If this applies to you, you will receive a full explanation.
For further information please refer to Council policy.
Should you require more information please write to the Privacy Officer at:
Corporate Information Manager
City of Kingston
Level 1, 1230 Nepean Highway
Cheltenham VIC 3192